Terms of Service — FencR

1. Acceptance of Terms

By accessing or using FencR (operated by Derived Athletics, LLC, "we," "us," or "our"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, you may not use the platform. These Terms apply to all users, including club administrators, coaches, athletes, and parents or guardians acting on behalf of minor athletes.

2. Description of Service

FencR is a multi-tenant club management platform for fencing organizations. It provides tools for:

Schedule creation and management (private lessons, group sessions, open fencing).
Member management including athlete profiles, parent–child linking, and role-based access.
Subscription plan management and online payment processing via Stripe Connect.
Invoice creation, delivery, and online payment collection on behalf of connected clubs.
In-app and email notifications for invoices, bookings, and account activity.
Analytics and reporting for club administrators.
A public club page for discovery and member sign-up.

Features may evolve over time and we reserve the right to modify or discontinue any part of the service with reasonable notice.

3. Accounts and Eligibility

You must be at least 13 years of age to create an account. Accounts for users under 18 must be created and managed by a parent or legal guardian. You are responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account. You agree to provide accurate, current, and complete information during registration and to keep it up to date.

You may sign in using an email and password or via Google or Apple OAuth. By using a third-party sign-in method, you authorize FencR to receive your name and email address from that provider.

4. Payments and Billing

FencR processes payments through Stripe Connect on behalf of connected clubs. When a club enables online payments, athletes and parents pay directly to the club's connected Stripe account. Derived Athletics does not hold, pool, or intermediate these funds — all payments go directly from payer to club.

By initiating a payment through FencR, you authorize the applicable charge to your chosen payment method. All fees and prices are set by the individual club or organization, not by Derived Athletics. Refund requests are subject to each club's own refund policy. Derived Athletics is not responsible for disputes between clubs and their members regarding payments.

Subscription plans are billed on the cycle selected (monthly or otherwise as configured by the club). Cancellations take effect at the end of the current billing period unless otherwise stated by the club.

FencR also offers its own platform subscription to club administrators (the "FencR Platform Subscription"). This is a separate agreement between Derived Athletics and the club, billed directly to the club administrator via Stripe.

5. Parent and Guardian Accounts

FencR supports a parent portal that allows parents or guardians to manage their minor athlete's memberships, view invoices, and make payments on their behalf. By linking a child's account to yours, you confirm that you are that child's parent or legal guardian and that you accept these Terms on their behalf.

When an invoice is created for a minor athlete, the invoice and payment responsibility is assigned to the linked parent or guardian. Parents will receive invoice notifications by email and in-app and are responsible for timely payment.

6. User Conduct

You agree not to:

Use the platform for any unlawful purpose or in violation of any applicable regulations.
Impersonate another person or entity.
Upload or transmit content that is harmful, offensive, or infringes third-party rights.
Attempt to gain unauthorized access to any part of the service or another user's account.
Reverse-engineer, decompile, or otherwise attempt to extract the source code of the platform.
Use automated bots or scrapers to access or collect data from the platform.
Circumvent any billing, access control, or security mechanism of the platform.

7. Club Administrator Responsibilities

Organizations using FencR are responsible for the accuracy of all data they enter, including member information, schedules, and invoices. Club administrators must ensure they have appropriate consent to collect and manage member data in compliance with applicable privacy laws (including COPPA with respect to minors). Derived Athletics acts as a data processor on behalf of club administrators who act as data controllers for their members' information.

Club administrators who connect Stripe are subject to Stripe's own Terms of Service and are solely responsible for their compliance with those terms, including Know Your Customer (KYC) requirements during Stripe onboarding.

8. Notifications

FencR sends transactional notifications via email and in-app channels for events including invoice delivery, booking confirmations, and account activity. You may disable email notifications from your account settings. Certain account security and payment notifications cannot be disabled as they are necessary for the operation of the service.

9. Intellectual Property

All content, design, code, and branding associated with FencR are the property of Derived Athletics, LLC or its licensors. You may not copy, reproduce, or distribute any part of the platform without our prior written consent. You retain ownership of any data you input into the platform (schedules, athlete records, invoices, etc.).

10. Disclaimer of Warranties

FencR is provided "as is" and "as available" without warranties of any kind, either express or implied. We do not warrant that the service will be uninterrupted, error-free, or free of vulnerabilities. Your use of the platform is at your sole risk.

11. Limitation of Liability

To the maximum extent permitted by law, Derived Athletics, LLC shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of or related to your use of FencR, even if we have been advised of the possibility of such damages. Our total liability to you for any claim arising out of these Terms or your use of the service shall not exceed the greater of (a) the amount you paid us in the 12 months preceding the claim or (b) $100 USD.

12. Termination

We reserve the right to suspend or terminate your account at any time for violation of these Terms or for any other reason at our discretion, with or without notice. You may delete your account at any time from your account settings. Upon termination, your right to use the platform ceases immediately. Billing records and de-identified financial data may be retained for legal and accounting compliance.

13. Changes to Terms

We may update these Terms from time to time. We will notify you of material changes by posting the new Terms and updating the effective date above. Continued use of the platform after changes are posted constitutes your acceptance of the revised Terms.

14. Governing Law

These Terms are governed by and construed in accordance with the laws of the State of Delaware, without regard to conflict of law principles. Any disputes shall be resolved exclusively in the state or federal courts located in Delaware.

15. Contact

If you have any questions about these Terms, please contact us at support@derivedathletics.com.