Terms of Service — FencR

1. Acceptance of Terms

By accessing or using FencR (operated by Derived Athletics, LLC, "we," "us," or "our"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, you may not use the platform. These Terms apply to all users, including coaches, club administrators, athletes, and parents or guardians acting on behalf of minors.

2. Description of Service

FencR is a club management platform for fencing organizations. It provides tools for scheduling, member management, invoicing, payment processing, and communication between clubs, coaches, athletes, and parents. Features may evolve over time and we reserve the right to modify or discontinue any part of the service with reasonable notice.

3. Accounts and Eligibility

You must be at least 13 years of age to create an account. Accounts for users under 18 must be created and managed by a parent or legal guardian. You are responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account. You agree to provide accurate, current, and complete information during registration.

4. Payments and Billing

FencR processes payments through Stripe on behalf of connected clubs. By making a payment through the platform, you authorize the applicable charges. All fees are set by the individual club or organization, not by Derived Athletics. Refund requests are subject to each club's own refund policy. Derived Athletics is not responsible for disputes between clubs and their members regarding payments.

Subscription plans are billed on the cycle selected (monthly, quarterly, or annual). Cancellations take effect at the end of the current billing period unless otherwise stated.

5. User Conduct

You agree not to:

Use the platform for any unlawful purpose or in violation of any regulations.
Impersonate another person or entity.
Upload or transmit any content that is harmful, offensive, or infringes third-party rights.
Attempt to gain unauthorized access to any part of the service or another user's account.
Reverse-engineer, decompile, or otherwise attempt to extract the source code of the platform.
Use automated bots or scrapers to access or collect data from the platform.

6. Club Administrator Responsibilities

Organizations using FencR are responsible for the accuracy of all data they enter, including member information, schedules, and invoices. Club administrators must ensure they have the appropriate consents to collect and manage member data in compliance with applicable privacy laws. Derived Athletics acts as a data processor on behalf of club administrators who act as data controllers.

7. Minor Athletes

For athletes under 18, a parent or legal guardian must accept these Terms on their behalf. Parents and guardians are responsible for supervising their minor's use of the platform and for any actions taken in their child's account.

8. Intellectual Property

All content, design, code, and branding associated with FencR are the property of Derived Athletics, LLC or its licensors. You may not copy, reproduce, or distribute any part of the platform without our prior written consent. You retain ownership of any data you input into the platform (schedules, athlete records, invoices, etc.).

9. Disclaimer of Warranties

FencR is provided "as is" and "as available" without warranties of any kind, either express or implied. We do not warrant that the service will be uninterrupted, error-free, or free of viruses or other harmful components. Your use of the platform is at your sole risk.

10. Limitation of Liability

To the maximum extent permitted by law, Derived Athletics, LLC shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of or related to your use of FencR, even if we have been advised of the possibility of such damages. Our total liability to you for any claim arising out of these Terms or your use of the service shall not exceed the greater of (a) the amount you paid us in the 12 months preceding the claim or (b) $100 USD.

11. Termination

We reserve the right to suspend or terminate your account at any time for violation of these Terms or for any other reason at our discretion. You may delete your account at any time from your account settings. Upon termination, your right to use the platform ceases immediately.

12. Changes to Terms

We may update these Terms from time to time. We will notify you of material changes by posting the new Terms and updating the effective date above. Continued use of the platform after changes are posted constitutes your acceptance of the revised Terms.

13. Governing Law

These Terms are governed by and construed in accordance with the laws of the State of Delaware, without regard to conflict of law principles. Any disputes shall be resolved exclusively in the state or federal courts located in Delaware.

14. Contact

If you have any questions about these Terms, please contact us at info@derivedathletics.com.