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Privacy Policy — Derived Athletics

Effective Date: December 10, 2024

Last Updated: December 10, 2024

Derived Athletics LLC ("FencR," "we," "our," or "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains what information we collect through our fencing performance platform, how we use it, and your rights regarding your data.

1. Information We Collect

Account Information

  • Registration Data: Name, email address, date of birth, role (fencer/coach), weapon preferences, country, and profile information
  • Authentication Data: Encrypted passwords and login credentials.
  • Profile Data: Profile pictures

Performance & Training Data

  • Activity Logs: Training sessions, competition results, percieved exertion scores (1-10 scale), percieved recovery scores (1-10 scale)
  • Video Content: Fencing videos you upload, timestamps, file metadata, and video thumbnails
  • Analysis Data: Video tags, bout analysis, technique notes, and performance insights
  • Reports: Training reflections, goals, and progress notes

Club & Coaching Data

  • Club Management: Club memberships, coaching relationships, and team rosters
  • Communications: Comments on videos, coaching feedback, and in-platform messaging
  • Student Progress: Performance tracking for coached athletes (coaches only)

Payment & Subscription Data

  • Billing Information: Processed securely through Stripe (we do not store credit card details)
  • Subscription Status: Plan type, billing cycle, and subscription history

Technical Data

  • Usage Analytics: Platform interaction data, feature usage, and performance metrics via Google Analytics
  • Device Information: IP address, browser type, device type, and operating system
  • Storage Data: File sizes, upload history, and storage usage

2. How We Use Your Information

Core Platform Services

  • Provide fencing performance tracking and video analysis tools
  • Generate personalized performance insights and recommendations
  • Enable video upload, storage, and sharing capabilities
  • Facilitate coach-athlete relationships and club management
  • Process subscription payments and manage account access

Analytics & Improvement

  • Calculate rolling averages and performance trends
  • Provide 21-day performance analysis (Pro feature)
  • Generate recovery and training load recommendations
  • Improve platform features based on usage patterns

Communication

  • Send important account and security notifications
  • Provide customer support and technical assistance
  • Share platform updates and new feature announcements (with consent)
  • Process support requests and feedback

3. Legal Basis for Processing (GDPR)

We process your data based on:

  • Contract: To provide our services as outlined in our Terms of Service
  • Legitimate Interest: To improve our platform, prevent fraud, and ensure security
  • Consent: For marketing communications and optional analytics
  • Legal Obligation: To comply with applicable laws and regulations

4. Data Sharing and Disclosure

We do not sell your personal data. We may share information with:

Service Providers

  • Stripe: For secure payment processing
  • Supabase: For database hosting and authentication
  • AWS/Cloud Storage: For video and file storage
  • Google Analytics: For usage analytics (anonymized)

Within Platform

  • Coaches: Can view performance data and videos of their students (with student consent)
  • Club Members: May see basic profile information of other club members
  • Public Content: Any content you mark as public may be visible to other users

Legal Requirements

  • Law enforcement when legally required
  • To protect our rights, property, or safety
  • In connection with legal proceedings

5. Data Security

We implement industry-standard security measures:

  • Encryption: Data encrypted in transit (SSL/TLS) and at rest
  • Access Controls: Strict access controls and authentication
  • Regular Updates: Security patches and monitoring
  • Third-Party Security: All service providers maintain SOC 2 compliance

While we follow best practices, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security but continuously work to protect your data.

6. Your Rights and Choices

All Users

  • Access: View your personal data through your profile settings
  • Correction: Update incorrect information in your account
  • Deletion: Delete your account and associated data
  • Data Export: Download your performance data and videos
  • Opt-out: Unsubscribe from marketing communications

GDPR Rights (EU/EEA Users)

  • Portability: Receive your data in a machine-readable format
  • Restriction: Limit how we process your data
  • Objection: Object to processing based on legitimate interests
  • Withdraw Consent: Withdraw consent for voluntary processing
  • Supervisory Authority: File complaints with your local data protection authority

7. Data Retention

  • Active Accounts: Data retained while your account is active
  • Deleted Accounts: Most data deleted within 30 days; some may be retained for legal compliance
  • Videos: Deleted immediately upon account deletion or manual removal
  • Payment Data: Retained per Stripe's policies for fraud prevention
  • Analytics: Anonymized usage data may be retained indefinitely

8. International Data Transfers

FencR is based in the United States. If you access our platform from outside the U.S., your data will be transferred to and processed in the United States. We ensure appropriate safeguards are in place for international transfers in compliance with applicable laws.

9. Children's Privacy (COPPA Compliance)

FencR is not intended for children under 16. We do not knowingly collect personal information from anyone under 16. If you believe a child under 16 has provided us with personal information, please contact us immediately at fencr@derivedathletics.com and we will delete such information promptly.

For Users 16-17: We recommend parental guidance when using our platform, especially regarding video uploads and performance tracking.

10. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of material changes by email and by posting the updated policy on our platform. Your continued use after changes indicates acceptance of the updated policy.

11. Contact Information

For privacy-related questions, data requests, or to exercise your rights, contact us at:

  • Email: fencr@derivedathletics.com
  • Subject Line: "Privacy Request"
  • Company: Derived Athletics LLC
  • Address: Arizona, United States

We will respond to your request within 30 days (or as required by applicable law).